- 1.1 We are committed to safeguarding the privacy of our website visitors and service users.
- 1.2 This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data.
- 1.4 Our website incorporates privacy controls which affect how we will process your personal data. By using the privacy controls, you can specify whether you would like to receive direct marketing communications and limit the publication of your information. You can access the privacy controls via by clicking on the ‘unsubscribe’ link at the bottom of each email or inside the email’s body copy. This will set the status of your email address to ‘Blocked’. Alternatively, contact us and we’ll remove your details manually. You can re-join the mailing list by retyping your contact details into the Traction Next ‘Contact Us’ form.
- 1.5 In this policy, “we”, “us” and “our” refer to Ovato Technology Pty Ltd (ACN 092 342 375) of Level 1, 100 Harris Street, Pyrmont, NSW 2009, Australia. For more information about us, see 58.
2. HOW WE USE YOUR PERSONAL DATA
- 2.1 In this Section 2 we have set out:
- the general categories of personal data that we may process;
- in the case of personal data that we did not obtain directly from you, the source and specific categories of that data;
- the purposes for which we may process personal data; and
- the legal bases of the processing
- 2.2 We may process data about your use of our website and services (“usage data“). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our website analytics tracking system(s) (TractionNext, Google Analytics, OpenTracker, Hubspot Sales, HotJar). This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.
- 2.3 We may process TractionNext platform data (“account and user data“). The account data may include your name, email address, phone number, business details, IP address, account interaction data, platform usage, transactions. The source of the account data is you or your employer or authorized representative. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
- 2.4 We may process your information included in your personal profile on our website (“profile data“). The profile data may include your name, address, telephone number, email address, gender, interests and employment details. The profile data may be processed for the purposes of enabling and monitoring your use of our website and marketing services. The legal basis for this processing is consent, you may withdraw your consent at any time.
- 2.5 We may process information contained in any enquiry you submit to us regarding goods and/or services (“enquiry data“). The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you. The legal basis for this processing is consent.
- 2.6 We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (“notification data“). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is consent, you may withdraw your consent at any time.
- 2.7 We may process information contained in or relating to any communication that you send to us (“correspondence data“). The correspondence data may include the communication content and metadata associated with the communication and any metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.
- 2.8 We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.
3. AUTOMATED DECISION-MAKING
- 3.1 We will use your personal data for the purposes of automated decision-making in relation to providing specific marketing and transactional messaging related to the information you have shared with us or to assist our customers to lawfully communicate information to you regarding their products and services in the course of our performing our obligations as a digital marketing service provider.
- 3.2 This automated decision-making will involve search and selection of provided data to determine in relation to you; the relevance of or inclusion in a specific marketing activity for the purposes of offering, marketing and selling relevant goods and/or services to you.
4. PROVIDING YOUR PERSONAL DATA TO OTHERS
- 4.1 We may disclose your personal data to any member of our group of companies (this means our subsidiaries, our ultimate holding company, Ovato Limited, and all its subsidiaries) insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy.
- 4.2 We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
- 4.3 We may disclose your personal data to our suppliers or subcontractors insofar as reasonably necessary for hosting, secure transfer or analysis. Third parties:
- Brick FTP
- Ovato Technology India (part of our company holdings)
- Microsoft Azure
- 4.4 Financial transactions relating to our website and services may be handled by our payment services providers, Stripe, Stripe Payments Australia Pty. Ltd. We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds. You can find information about the payment services providers’ privacy policies and practices at https://stripe.com/au/privacy.
- 4.5 In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
5. INTERNATIONAL TRANSFERS OF YOUR PERSONAL DATA
- 5.1 In this Section 5, we provide information about the circumstances in which your personal data may be transferred to [countries outside the European Economic Area (EEA)].
- 5.2 We and our other group companies have offices and facilities in Australia, the United Kingdom, New Zealand, Singapore and India. Transfers to each of these countries will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission.
- 5.3 The hosting facilities for our website are situated in Australia and the United Kingdom. Transfers to each of these countries will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission.
6. RETAINING AND DELETING PERSONAL DATA
- 6.1 This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
- 6.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
- 6.3 We will retain your personal data as follows:
- personal data will be retained for a minimum period of 2 years following last update, and for a maximum period of 7 years following its last active update by you.
- 6.4 Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
7. SECURITY OF PERSONAL DATA
- 7.1 We will take appropriate technical and organisational precautions to secure your personal data and to prevent the loss, misuse or alteration of your personal data.
- 7.2 We will store all your personal data on secure servers and personal computers.
- 7.3 Where reasonably possible, personal data will be stored by us in encrypted form.
- 7.4 Data relating to financial transactions that is sent from your web browser to our web server, or from our web server to your web browser, will be protected using encryption technology.
- 7.5 You acknowledge that the transmission of unencrypted (or inadequately encrypted) data over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
- 7.6 You should ensure that your password is not susceptible to being guessed, whether by a person or a computer program. You are responsible for keeping the password you use for accessing our website and services confidential and we will not ask you for your password (except when you log in to our website).
- 8.1 We may update this policy from time to time by publishing a new version on our website.
- 8.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
- 8.3 We may notify you of changes to this policy by email or through the private messaging system on our website.
9. YOUR RIGHTS
- 9.1 In this Section 9, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
- 9.2 Your principal rights under data protection law are:
- the right to access;
- the right to rectification;
- the right to erasure;
- the right to restrict processing;
- the right to object to processing;
- the right to data portability;
- the right to complain to a supervisory authority; and
- the right to withdraw consent.
- 9.3 You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.
- 9.4 You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
- 9.5 In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
- 9.6 In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
- 9.7 You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
- 9.8 You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
- 9.9 You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
- 9.10 To the extent that the legal basis for our processing of your personal data is:
- consent; or
- that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract,
- and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others
- 9.11 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
- 9.12 To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
- 9.13 You may exercise any of your rights in relation to your personal data by written notice to us at email@example.com.
10. THIRD PARTY WEBSITES
- 10.1 Our website includes hyperlinks to, and details of, third party websites.
- 10.2 We have no control over, and are not responsible for, the privacy policies and practices of third parties.
10.1 PERSONAL DATA OF CHILDREN
- 10.11 Our website and services are targeted at persons over the age of 18.
- 10.12 If we have reason to believe that we hold personal data of a person under that age in our databases, we will delete that personal data
11. ACTING AS DATA PROCESSOR
- 11.1 In respect of our client’s customer data, we do not act as a data controller; instead, we act as a data processor.
- 11.2 Insofar as we act as a data processor rather than a data controller, this policy shall not apply. Our legal obligations as a data processor are instead set out in the contract between us and the relevant data controller.
12. ABOUT COOKIES
- 12.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
- 12.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
- 12.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
13. COOKIES THAT WE USE
14. COOKIES USED BY OUR SERVICE PROVIDERS
- 14.3 We use these service providers to analyse or operate the website and service. The relevant cookies are:
- GA Audiences
- Google Analytics
- Google Tag Manager
15. MANAGING COOKIES
- 15.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can obtain up-to-date information about blocking and deleting cookies via your browsers help files.
- 15.2 Blocking all cookies will have a negative impact upon the usability of many websites.
- 15.3 If you block cookies, you will not be able to use all the features on our website.
16. OUR DETAILS
- 16.1 This website is owned and operated by Ovato Technology Ltd and Ovato Technology Pty Ltd (ACN 092 342 375) of Level 1, 100 Harris Street, Pyrmont, NSW 2009, Australia.
- 16.2 We are registered in England and Wales under registration number 5739938, and our registered office is at Devonshire House, 60 Goswell Road, London, EC1M 7AD.
- 16.3 You can contact us as described at:
17. DATA PROTECTION REGISTRATION
- 17.1 We are registered as a data controller with the UK Information Commissioner’s Office.
- 17.2 Our data protection registration number is [ZA355575].
18. REPRESENTATIVE WITHIN THE EUROPEAN UNION
Our data protection officer’s contact details are: firstname.lastname@example.org
19. DATA PROTECTION OFFICER
Our representative within the European Union with respect to our obligations under data protection law is the Ovato Technology, Regional Director UK and you can contact our representative via our London office.